Introduction
As a school nurse, it's impossible for you to care more, but thanks to HealthOffice
5.0 , you can care better. HealthOffice 5.0 offers security,
authentication and confidentiality, along with the flexibility to grow as
your needs grow. It's the most comprehensive powerful and versatile school
health management software on the market-with features and capabilities
unavailable anywhere else. It's the user-friendly way to computerize all
your school medical records, whether you deal with one school or 300.
Product
Overview and Description
HealthOffice is the most technically advanced student health information
software available on the market today. Running stand-alone on Microsoft
Windows, or utilizing either MSDE to network smaller school systems, or
SQL for larger ones, HealthOffice 5.0 offers security, portability and user-friendly
state of the art solutions for school nurses-all from your desktop or laptop
PC!
HealthOffice 5.0 makes
it easy to record complete and precise information about every office
visit screening or incident. Problem, diagnosis, and treatment are all
in one screen, and multiple entries can be recorded for each. Eliminate
slow, error-prone and often incomplete manual record keeping. Retrieving
complete information on a student, a class, or an entire school takes
just a few keystrokes or mouse clicks. You can transfer complete student
records between schools, so you don't have to enter information a second
time.
HealthOffice 5.0 offers
twelve major health screenings, which help you to identify individual
at-risk students for prevention efforts, as well as to quickly create
statistical reports for classes and schools. HealthOffice 5.0 provides
complete immunization management too, using APA and CDC guidelines. Status
- Due Now, Due Next, Current, and Complete - can be tracked and reported
for individuals, classes, grades, and schools.
HealthOffice 5.0 can
generate virtually any kind of report or documentation needed in the health
office or administrative office. Demographic, immunization, dispensed
medications, referral, special problems, year-end reports, complete health
records, and office schedule and event logs are among over 160 standard
reports. Every report can be customized by grade, medical condition, date,
and numerous other selective criteria.
HealthOffice 5.0 can
also help identify students and services eligible for Medicaid and other
state and federal health payment programs and help produce audit-safe
documentation for claim reports. HealthOffice 5.0 also safeguards confidentiality
with comprehensive, multilevel security. Every change to an individual
medical record is recorded in a log attached to the record.
HealthOffice 5.0 is easy
to learn and easy to use, whether you're a novice to computers or a power
user. Functions are clearly laid out, and most entries can be made quickly
from the keyboard or with a couple mouse clicks from standardized lists,
which ensure accuracy, completeness, and compliance with legal standards
and regulations. Even complex custom reports are simple to create, no
matter how you want to sort or select your data. Healthmaster provides
complete training and support.
Features
and Benefits
Giving school nurses the features they must have for effective student healthcare
management today and tomorrow. No other student health record application
can compare with the comprehensiveness and ease of use of HealthOffice 5.0.
Secure
and Confidential
 |
Partitioning
- multilevel data security with user/group and read/write permissions
|
|
Documentation
authentication automatically documents changes to a medical record
as part of a separate log attached to the record
|
|
Secured
"sensitive" records
|
|
Secure
login and rejection
|
|
Audit
capability
|
|
Data
encryption |
Cost
Recovery Aid and Liability Risk Management
|
Helps in producing
audit-safe electronic reporting for use in health program cost billing
|
|
Helps identify students,
services, and EPSDT criteria eligible for state and federal health
program reimbursement
|
|
Ability to enter
multiple ICD-9 and CPT codes
|
|
Complete health
documentation and audit log for liability risk management |
Meets
Professional Standards
|
Contains NANDA diagnoses
and codes
|
|
Comprehensive selectable
lists of multiple diagnoses, interventions, and dispositions, with
proper terminology
|
|
Designed in consultation
with and tested by working school nurses and administrators
|
|
Automatically documents
changes to a medical record as part of a separate log attached to
the record
|
|
Essential for compliance
with FERPA and HIPPA regulations and procedures |
Leading
Edge Technology
|
Runs stand-alone
with Microsoft Windows
|
|
Utilizes Microsoft
SQL Server or Microsoft Data Engine (MSDE) to network
|
|
Client/Server technology
|
|
Capacity to handle
unlimited number of students
|
|
Web enabled
|
|
Security and portability
of students' records required by FERPA
|
|
Confidentially demanded
by HIPPA
|
|
Allows entry of
multiple ICD-9 and CPT codes in every event
|
|
Operates efficiently
on a Pentium 266MHz PC or higher, desktop or laptop |
HealthOffice
5.0
|
Improves the timeliness,
quality, accuracy, legibility, standardization, and security of health
office records
|
|
Improves health
information quality and helps identify health hazards, high-risk accident
locations, health trends, and potential communicable disease outbreaks
to improve preventive and proactive health care interventions and
initiatives
|
|
Helps school health
offices recover cost reimbursement
|
|
Billing and Support
documentation for cost recovery programs
|
|
Support documentation
for state and federal funding applications
|
|
Helps maximize nurses'
time, efficiency and health office resources
|
|
Documents compliance
with local, state, and federal mandates and regulations |
Complete
Health Office Management and Record-Keeping
|
Creates nurses'
daily log for time management and activity documentation
|
|
Scheduled and completed
appointments
|
|
Medication and special
needs scheduling and dispensing
|
|
Incident reports
|
|
Complete office
visit records
|
|
Documents complete
details of each visit
|
|
Records single or
multiple symptoms, conditions, NANDA diagnoses, interventions, and
treatments
|
|
Documents Results,
Actions, Dispositions
|
|
Complete individual
student health records, including:
Demographic
information
Special
problems
Family
information and contacts
Emergency
information and alerts
Immunization
profile
Visit
and treatment records
Screenings
Extensive
note recording
Customized
treatment management
Prescription
and special needs maintenance
Scheduled
special needs
Scheduled
medications
Immunizations
|
|
Evaluates every
major series and individual vaccine type
|
|
Evaluates status:
Due Now, Due Next, Current, Complete
|
|
APA and CDC guidelines
|
|
Compliance evaluated
by state specific criteria
|
|
Tracks religious
and medical exemptions
|
|
Twelve health screenings
|
|
Blood
|
|
Dental exams
|
|
Developmental
|
|
Growth
|
|
Hearing
|
|
Oral evaluations
|
|
Parasitic infestations
|
|
Physicals - general
and athletic
|
|
Scoliosis
|
|
Tuberculosis
|
|
Vision |
Complete Standard and Customizable Reporting
Over 180 standard
reports including:
|
Immunization reports
|
|
Complete health
record reports
|
|
Screening reports
|
|
Demographic reports
|
|
Summary reports
|
|
Daily reports
|
|
Statistical reports
|
|
Height and weight
charting
|
|
Year-end reports
|
|
Miscellaneous reports
|
|
Customizable form
letters
|
|
Reports customizable
by selective criteria |
Easy
to Use
|
Fast, responsive
program performance
|
|
Designed with consultation
from school nurses
|
|
Standard, familiar
Microsoft Windows interface
|
|
Pull-down menus
|
|
Toolbars, task bars,
tabs
|
|
Selectable lists
of standardized items |
Powerful
Setup and Administration
|
Ability to update
and transfer data from administrative system databases
|
|
Networkable
|
|
Complete database
merging and consolidation capabilities
|
|
Transfers single
school, district, and region data electronically for reporting and
billing
|
|
Transfers individual
student records and databases between schools
|
|
Stable, reliable,
user-tested application |
Professional
Support
|
On-site training
|
|
Trained support
team and easily accessed user and technical telephone support
|
|
Updates and upgrades
|
|
Accredited training
for CEUs
|
Frequently
Asked Questions
| Q: |
Does
Healthmaster have a software product that can network large school
districts? |
| A: |
Healthmaster has
two products to handle the networking needs of large districts. HealthOffice
5.0 Professional is written for MSDE and is designed for districts
with less than 20 schools or 20,000 students. HealthOffice 5.0 Enterprise
is written for Microsoft SQL and is designed to handle districts that
can go all the way to 2,000 schools and 1,000,000 children.
|
| Q: |
I
am a current HealthOffice customer. What will it cost to convert my
current database to a HealthOffice 5.0 Professional or Enterprise
version? |
| A: |
HealthOffice 5.0
Professional and Enterprise both come standard with a data import
wizard. There is no charge for data conversion.
|
| Q: |
Is HealthOffice data transferable to another school? For example,
when a student goes from elementary to middle school, or moves to
a different school, can his/her health information be easily transferred
to the new school? If so, how is it done, and more importantly, how
can it be easily explained? |
| A: |
Yes, quite easily
in fact. Students that are promoted from one grade to the next in
the same school follow a procedure (at the end of the school year)
in both Healthmaster programs. Students who switch schools can have
their entire record transferred to the new school in several ways.
For example; the student's records can be saved to a floppy disk and
carried to the new school and loaded into that school's Healthmaster
program. The student's records can be attached as a file to an e-mail
and sent over the Internet and downloaded into the new school's Healthmaster
program. These are just some of the easily completed transfer possibilities.
|
| Q: |
How
many students can you input in the program? |
| A: |
Healthmaster programs
will hold an unlimited number of students. The limitation, if any,
is the size of the customer's computer and its peripherals.
|
| Q: |
Will
HealthOffice 5.0 accept data from all administrative software packages? |
| A: |
Healthmaster programs
will accept data from any administrative program that is able to export
a comma delimited ASCII text file. Once the data has been exported
from the administrative system, it needs to be put in a specific format
for Healthmaster to accept it. This assures that the data is imported
correctly, and that all the data fields are inserted into the proper
location on the database. This process usually requires either the
assistance of the district/school technical computer personnel or
the assistance of the vendor that sold the administrative program.
HealthOffice 5.0 already has interfaces to Nordex, Powerschool, Win
School and SASI. Healthmaster is working to add many more.
|
| Q: |
Does
my support contract entitle my school to have their data formatted
by Healthmaster Inc.? If not, how much will Healthmaster charge to
do the download? |
| A: |
The short answer
is No. However, Healthmaster will make every effort to assist the
customer and their technical staff with the dataload. Healthmaster
support will explain to the customer the correct format of the data,
however support will not format the data for the customer or try to
teach the customer how to use the tools necessary to do the dataload,
such as text editing. Formatting the data for the customer is considered
consulting and there is a possible fee associated with consulting.
Generally, the cost to format a dataload is between $200 and $500
after the data has been exported from the administrative database.
|
| Q: |
What
would it cost if I had Healthmaster staff load my data from my administrative
software package? |
| A: |
Healthmaster cannot
actually take the information off of a district or schools administrative
database. Someone at the district/school would have to export an ASCII
file and send it to them. Healthmaster will then create the import
file. The fee will vary based upon the condition of their data from
the administrative database. The cost averages around $200 per site.
|
| Q: |
Can
I manipulate the access database in HealthOffice 5.0 to run my own
reports? |
| A: |
Yes! Standard with
HealthOffice 5.0 is a report generated that contains over 160 standard
reports and the ability to customize many of these reports using different
criteria settings. This means that literally hundreds of reports can
be created from the program. If a customer cannot generate the exact
report he/she wants from the HealthOffice program, please notify Healthmaster
Inc. Suggested reports, as well as other program enhancements are
how Healthmaster keeps their software programs "nurse friendly".
|
| Q: |
Do
I have to renew my yearly user support after my free year is expired? |
| A: |
Of course we highly
recommend that our customers continue Healthmaster Support. It allows
the comfort of knowing there will be someone available to answer your
questions as they arise. Also any error corrections and program updates
are sent in the form of "new releases" as part of the support
contract. Customers are automatically billed one-month prior to support
expiration.
|
| Q: |
Can
I bill insurance from any of the Healthmaster products? |
| A: |
Healthmaster is
not a billing program. It does accumulate what Healthmaster believes
to be the necessary items required for billing. Customers will need
to check what elements are required by their individual insurance
agencies.
|
| Q: |
Will
I be able to schedule immunizations that will be expiring? |
| A: |
You can "schedule"
anything including appointments, meetings, medications, etc.
|
| Q: |
Will
Healthmaster ever create a program compatible with Macintosh computers? |
| A: |
Since Windows based
programs comprise over 90% of the market; Healthmaster decided several
years ago to expend their efforts on IBM compatible computers. It
is their experience that school districts, at this time, are updating
their computer hardware with IBM compatible computers. Healthmaster
does not intend to do a Mac version.
|
Technical
Specifications
Operating System Requirements:
HealthOffice is a 32-bit program and requires Windows 95, Windows 98 or
Windows NT 4.0 (service pack 4 or higher). A Pentium class processor is
also required.
| System
Requirements |
Minimum |
Recommended |
| Operating
System |
Windows
95, 98, NT 4.0 |
Windows
95, 98, NT 4.0 |
| Processor |
Pentium
166 MHz |
Pentium
II 300 MHz |
| Memory |
24
MB |
64
MB |
| Hard
Drive |
100
MB free space |
150
MB free space |
| Monitor |
VGA
Monitor |
SVGA
Monitor |
| Resolution |
640
x 480 |
800
x 600 |
| Removable
Media Drive |
3.5"
1.44 MB |
Iomega®
Zip Drive |
| CD
Rom Drive |
2x |
6x
or faster |
| Printer |
Inkjet
or Laser |
Inkjet
of Laser |
| Optional |
|
|
| Networking |
Network
Interface Card |
Network
Interface Card |
Product
Ordering Information
| SH
Catalog # |
Product
Name |
| 90591 |
HealthOffice
5.0 Professional |
| 90592 |
HealthOffice
5.0 Enterprise |
|
